Privacy Policy

Privacy Policy

Private Statement

This notice describes Stereobot’s privacy policy (the “Privacy Statement”) and shall apply to the services offered by Stereobot through or on this website, including all online services and functions (“the Service”).


Stereobot requires users/members who wish to use the Service to register by completing the appropriate Stereobot registration form(s). During registration, you will be required to provide contact information often consisting of an e-mail address, username and password. Stereobot requires your real and full name and identifying information for registration. For sites where Stereobot does not require your real name or any identifying information, you agree not to choose a name that misleads or misidentifies you as another person, Stereobot or is confusingly similar to any products, services, trademarks or is indecent or otherwise offensive. Where you choose to use your own name, you consent to it being passed to others by certain functionality and uses of the Service. Stereobot does provide a way for you to correct, update and/or remove any personal information which is done via your membership profile. Stereobot reserves the right, in its sole discretion, to remove any user/member for any reason at any time.

Protection of Minors

Stereobot does not permit anyone under the age of 18 to register for the Service or use any of its functionality for which registration is required.

Collected Information

Stereobot collects different types of information from the Service such as general demographic information, viewership data and other anonymous information as well as some personal information (the “Collected Information”). This anonymous information identifies the nature of the content that is viewed, related transfer rates, length of viewing, which pages are viewed and other similar data. Collected Information helps Stereobot maintain, administer and monitor the Service in order to analyze trends, improve the overall quality of the Service, enhance Stereobot’s services, tailor the Service to viewers’ needs and respond to your inquiries. Such analysis and information is aggregated across users, does not identify you as an individual and does not link to any personally identifiable information. Stereobot may use personal information to facilitate requests; to contact you if a problem arises; to facilitate the employment application process; or for other uses consistent with this statement. To maintain privacy for our customers, Stereobot does not store your credit card information after you complete your order. Credit card numbers are only used for order processing on a per transaction basis.

Cookies and Log Information

When you visit certain webpages associated with the Service, Stereobot sends one or more cookies (which is a small file containing a string of characters) to your computer or other device that uniquely identifies your browser. Stereobot uses cookies to improve the quality of Stereobot’s services, including for storing user preferences, improving search results and ad selection, and tracking user trends, such as how people search. Stereobot servers automatically record information that your browser sends whenever you visit the Service. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.

User Communications

When you send email or other communications to Stereobot, Stereobot may retain those communications and related e-mail addresses in order to process your inquiries, respond to your requests and improve our Service. In addition, Stereobot may use your username and email address to provide you with email newsletters, announcements, Stereobot news about products and/or services and information about your user/membership account. If you do not wish to receive these kinds of communications, you may “opt out” either by: (a) unchecking the email newsletters and announcements during registration; or (b) by doing the same within your user profile.

Additional Information

Stereobot may partner with other third parties (e.g., Soundsnap or Oojo Limited) to provide specific services. When you sign up for such services, Stereobot may share names or other contact information as necessary for such third party to provide such services. Stereobot does not authorize third parties to use personally identifiable information except for the purpose related to those services.

Legal Compliance

Stereobot may disclose Collected Information if required to do so by law or under a good faith belief that such action is necessary to conform to the law or comply with legal process, to protect and defend Stereobot’s rights and/or property, Stereobot’s customers, whether or not required to do so by law. Stereobot reserves the right to contact appropriate authorities and disclose Collected Information to them at its discretion when it appears that individuals using Stereobot’s products or services are engaged in activities that are illegal or violate the Stereobot Terms of Service.

Sharing with Third Parties

Except as outlined in this statement or on Stereobot’s websites, Stereobot does not provide your personal information to third parties without your consent. Stereobot may share the information you provide with Stereobot’s subsidiaries and related companies. From time to time Stereobot may need to share Collected Information with third parties who perform certain services and functions on Stereobot’s behalf. These parties only have access to the Collected Information they need to perform their functions and Stereobot requires them to use the Collected Information only in connection with the services they provide for Stereobot. Should Stereobot merge with or be acquired by another Stereobot, or if the business unit providing your service were sold to another Stereobot, Collected Information may be transferred to and used by the resulting combined Stereobot. If Stereobot were to cease operations, this customer data might be transferred to and used by another Stereobot, which offers similar or related products or services. While we cannot predict a great deal about such an unlikely event, we would hope this would provide you with continuity of service.

Secured Information

Stereobot maintains a variety of physical, electronic and procedural safeguards to guard Collected Information. All Collected Information is stored on physically and electronically secured servers except for the self-protected “PUM file.” Because the resulting self-protected PUM file can be exchanged, it doesn’t require any secure infrastructure; but, viewing the self-protected PUM file will be governed by rules chosen by the creator of the PUM file (the original video file is destroyed during the protection process). Access to Collected Information is strictly limited to individuals with a legitimate reason to have access and who have agreements that prohibit the unauthorized use or disclosure of such information. Employees who violate Stereobot’s privacy access policies are subject to disciplinary actions, including termination when appropriate. In addition, all of Stereobot's Collected Information is firewall protected against unauthorized access into our systems and our servers are not directly connected to the Internet. While Stereobot cannot guarantee that loss, misuse or alteration of your data will not occur, Stereobot work hard to prevent such occurrences.

California Privacy Rights

This notice describes Stereobot’s privacy policy (the “Privacy Statement”) and shall apply to the services offered by Stereobot through or on this website, including all online services and functions (“the Service”).Residents of California under California law, have the right to request from companies conducting business in California a list of all third parties to which such Stereobot has disclosed personal information during the preceding year for direct marketing purposes and a disclosure of the shared information. Alternatively, the law provides that if the Stereobot has a privacy policy that provides you with an “opt-out” choice for use of your personal information by third parties for marketing purposes, the Stereobot may instead provide you with information on how to exercise your disclosure choice options.

This Service qualifies for the alternative option. Stereobot’s Service has a privacy policy which provides you with information on how you may “opt-out” from the use of your personal information by third parties for direct marketing purposes. As a result of this, Stereobot is not required to maintain or disclose a list of the third parties that received your personal information during the preceding year for marketing purposes. If you are a resident of California and request information about how to exercise your third party disclosure choices, please send a request to the e-mail address below.

European Users/Members

Please note that the information you enter into the Service or otherwise provide to Stereobot and/or Soundsnap, or its subsidiaries or divisions, may be transferred outside of the European Economic Area, for purposes of processing, by either Stereobot or Avid in order to provide this site and its services to you. Article 26 of the European Union's Data Directive allows for transfer of personal data from the European Union to a third country if the individual has unambiguously given his consent to the transfer of personal information, regardless of the third country's level of protection.

By agreeing to this Privacy Statement, you consent to the transfer of all such information to the United States and any other country or jurisdiction that offers reciprocal, similar or like rights and/or protections in relation to such information and the processing of that information as described in this Privacy Statement.

Privacy Statement Updates

Stereobot will update this Privacy Statement as Stereobot’s business and services expand and change. Updates to this policy will be posted in the Service. Stereobot encourages you to review this policy periodically to review any changes that have been posted. Stereobot will never change its commitment to your privacy.


If you have any questions, comments or feedback about Stereobot’s use of Collected Information or about this Privacy Statement, please contact us at will use reasonable efforts to promptly investigate any complaint you may have regarding our use of Collected Information and to comply fully with the legal and regulatory supervisory authorities responsible for enforcing Stereobot’s adherence to the privacy principles stated above.

7th October 2011

Copyright © 2011 Stereobot, Inc. All rights reserved.